How to Forward Multiple Emails in Gmail: Step By Step Guide

EMail is one of the most widespread options people use to communicate within the school, office, or even home environments. You might want to send several email at a time to another person. As an example, you might like to send various project emails to a teacher or numerous business messages to a manager.

There can be much time wasted doing this one by one. This is why learning how to forward multiple emails in Gmail is useful. In this guide, we would elaborate the step-by-step process in a simplistic manner so that even an 8 th grade student can comprehend it.

Why Do You Need to Forward Multiple Emails?

Before learning the process, let’s understand why people want to forward many emails at once.

1. Saving Time – Instead of opening every email and forwarding it one by one, you can forward them together.
2. Keeping Information Together – When emails are related to the same topic, forwarding them in a group helps the receiver see everything clearly.
3. Avoiding Mistakes – Forwarding many emails together reduces the chance of forgetting one.
4. Professional Use – In business, it is often necessary to send complete records of conversations or client requests.

Methods to Forward Multiple Emails in Gmail

There are mainly two ways to forward many emails at once:

1. Manual Method (for smaller needs)
2. Using Extensions or Tools (for bigger needs, like sending dozens of emails at once)

We will explain both step by step.

Step-by-Step Guide: How to Forward Multiple Emails in Gmail

Method 1: Manual Forwarding (Using Copy and Paste)

This method works best if you only want to forward 2–3 emails.

Steps:

1. Open Gmail and log in with your account.
2. Select the email you want to forward.
3. Click on the Forward option.
4. Copy the content of another email and paste it into the forwarded email.
5. Repeat until you add all the emails you want.
6. Enter the recipient’s email address and click Send.

This method is simple but not practical for forwarding more than 3–4 emails.

Method 2: Forwarding Multiple Emails with Gmail Search and Filters

Gmail has a feature called Filters that helps you forward emails automatically.

Steps:

1. Open Gmail on your computer.
2. In the search box at the top, type keywords or email addresses to find the emails you want.

• Example: If you type your teacher’s email ID, you will see all emails from them.

1. Click the Search Options icon (small triangle in the search bar).
2. A form will open – enter details like “From,” “Subject,” or keywords.
3. Click Create Filter.
4. Choose the option Forward it to and select an email address.
5. Save your filter.

Now, all emails matching your filter will automatically get forwarded to the chosen person.

Method 3: Using Chrome Extension “Multi Email Forward”

If you want to forward many emails together (like 10, 20, or even 100), Gmail doesn’t have a built-in button. For that, you can use a Chrome extension.

One of the most popular ones is Multi Email Forward for Gmail.

Steps:

1. Open Chrome and go to the Chrome Web Store.
2. Search for Multi Email Forward for Gmail.
3. Click Add to Chrome and install the extension.
4. Go back to your Gmail account.
5. Select the emails you want to forward by checking the boxes.
6. After installation, you will see a new option Forward Emails.
7. Enter the recipient’s email address.
8. Click Forward.

This method is the easiest for forwarding large batches of emails.

Method 4: Forwarding Emails as Attachments

Gmail also allows you to attach emails like files.

Steps:

1. Open Gmail and select the emails you want.
2. Right-click and choose Forward as Attachment.
3. A new compose window will open with those emails attached as .eml files.
4. Add the recipient’s email address and send.

This way, the receiver can open the attached emails one by one.

Comparison of Methods

Here’s a quick table to help you decide which method is best for you:

Method

Best For

Difficulty Level

Limitations

Manual Forwarding

1–3 emails

Easy

Time-consuming for many emails

Filters & Search

Repeated email types

Medium

Only works for future emails, not old ones

Chrome Extension

5–100+ emails

Easy

Needs installation of extension

Forward as Attachments

3–10 emails

Easy

Receiver has to open each email separately

Common Mistakes to Avoid

1. Forgetting to Select Emails – Always double-check that you have selected all the emails you want to forward.
2. Wrong Recipient – Make sure the email ID is correct before pressing send.
3. Using Manual Method for Many Emails – This wastes time. Use extensions or filters instead.
4. Not Checking Attachments – If you forward as attachments, confirm the files are properly attached.

Tips for Smooth Forwarding

• Always organize your Gmail with labels before forwarding.
• If you frequently forward emails to the same person, set up filters once instead of doing it every time.
• Use a professional tool or extension if you deal with business emails regularly.

Final Thoughts

Learning how to forward multiple emails in Gmail is a must-have skill for students, teachers, and professionals. It saves time, keeps information organized, and avoids mistakes.

You can choose the method based on your need:

• For a few emails → Manual or attachment method.
• For ongoing tasks → Filters.
• For many emails at once → Chrome extensions.

By practicing these steps, you’ll never have to waste time forwarding emails one by one again.

If you want to explore more email productivity tools and techniques, you can also check out Extract Mails, which provides advanced solutions for managing and organizing emails effectively.

FAQs on Forwarding Multiple Emails in Gmail

Q1. Can I forward multiple emails at once in Gmail without extensions?

Yes, you can use Gmail filters or forward emails as attachments, but for bulk forwarding, extensions work better.

Q2. What is the easiest way to forward 50+ emails in Gmail?

Using a Chrome extension like “Multi Email Forward for Gmail” is the easiest way to forward large batches of emails.

Q3. Will the receiver see the emails separately or together?

If you forward as attachments, the receiver will get them as separate files. If you use extensions, they will be forwarded individually but sent in bulk.

Q4. Can I set Gmail to forward emails automatically?

Yes, you can create filters in Gmail that automatically forward future emails to another email address.

Q5. Is it safe to use Chrome extensions for forwarding emails?

Most popular extensions are safe, but you should always check reviews and permissions before installing.